Medical records storage is a pressing challenge for many healthcare facilities. Medical records storage requirements vary by state, but federal regulations require healthcare providers to retain medical records for six years or longer. And with thousands of new medical records filed every year, many hospitals, doctor’s offices, and clinics find that their physical storage space cannot keep up with their rapidly increasing storage needs.
Since it’s not feasible to continually expand your storage space to accommodate growing numbers of medical records, it’s crucial for healthcare facilities to make the most of their existing space with efficient, HIPAA-compliant medical record storage systems. (Check out more of our healthcare storage solutions here.)
Read on to learn more about the following medical record storage solutions we offer:
- Medical records storage shelves
- Medical records storage cabinets
- High-density filing storage systems
- Lateral sliding file shelving
- Electric filing cabinets
- Electronic medical records
Medical records storage is a pressing challenge for many healthcare facilities. Medical records storage requirements vary by state, but federal regulations require healthcare providers to retain medical records for six years or longer. And with thousands of new medical records filed every year, many hospitals, doctor’s offices, and clinics find that their physical storage space cannot keep up with their rapidly increasing storage needs.
Since it’s not feasible to continually expand your storage space to accommodate growing numbers of medical records, it’s crucial for healthcare facilities to make the most of their existing space with efficient, HIPAA-compliant medical record storage systems. (Check out more of our healthcare storage solutions here.)
Read on to learn more about the following medical record storage solutions we offer:
- Medical records storage shelves
- Medical records storage cabinets
- High-density filing storage systems
- Lateral sliding file shelving
- Electric filing cabinets
- Electronic medical records
Medical Records Storage Shelves
Open file shelving provides simple and efficient storage for medical records. By eliminating drawers and making better use of vertical space, open shelving occupies up to 60% less floor space than traditional filing cabinets. Open shelving provides complete visibility of stored files, making it quick and easy to find the charts you need. The medical records storage shelving units also feature adjustable shelves that can accommodate record boxes, folders, and files. Visit our online store to see our healthcare storage products.
Medical Records Storage Cabinets
For more secure storage of medical records, try medical records storage cabinets. The cabinets feature space-efficient shelving with locking doors to ensure the security of stored healthcare documents.
One cabinet option includes flipper doors, which install over individual shelf openings and come with a master key to lock all doors. Flipper door cabinets are available with five, six, or seven-shelf levels.
Another efficient cabinet option features rolling doors over open shelving. The rolling doors slide up and down rather than swinging outward, requiring less aisle space. Rolling security doors are especially convenient as a single extra-wide door or mount over multiple shelving units, and the doors can be opened or closed by remote control.
Rotary file cabinets are another innovative alternative for medical records storage. These double-sided file cabinets rotate, providing full access to 50% of the stored records. They can also lock in the closed position for security. Rotary file cabinets are an excellent solution for saving space, as they provide up to 400% of the storage capacity of traditional filing cabinets in the same footprint.
High-Density Filing Storage Systems
High-density shelving systems are an excellent solution for storing medical records in less space. By using open file shelving in a high-density storage system, you can more than double your storage capacity in your existing footprint.
In a high-density shelving system, new or existing shelving units or cabinets mount on mobile carriages that slide on floor tracks. The shelves compact together to eliminate all but a single movable access aisle. An ergonomic manual handle or push-button powered operation can easily access desired shelves. A key or electronic lock can be installed for security.
Medical Records Storage Shelves
Open file shelving provides simple and efficient storage for medical records. By eliminating drawers and making better use of vertical space, open shelving occupies up to 60% less floor space than traditional filing cabinets. Open shelving provides complete visibility of stored files, making it quick and easy to find the charts you need. The medical records storage shelving units also feature adjustable shelves that can accommodate record boxes, folders, and files. Visit our online store to see our healthcare storage products.
Medical Records Storage Cabinets
For more secure storage of medical records, try medical records storage cabinets. The cabinets feature space-efficient shelving with locking doors to ensure the security of stored healthcare documents.
One cabinet option includes flipper doors, which install over individual shelf openings and come with a master key to lock all doors. Flipper door cabinets are available with five, six, or seven-shelf levels.
Another efficient cabinet option features rolling doors over open shelving. The rolling doors slide up and down rather than swinging outward, requiring less aisle space. Rolling security doors are especially convenient as a single extra-wide door or mount over multiple shelving units, and the doors can be opened or closed by remote control.
Rotary file cabinets are another innovative alternative for medical records storage. These double-sided file cabinets rotate, providing full access to 50% of the stored records. They can also lock in the closed position for security. Rotary file cabinets are an excellent solution for saving space, as they provide up to 400% of the storage capacity of traditional filing cabinets in the same footprint.
High-Density Filing Storage Systems
High-density shelving systems are an excellent solution for storing medical records in less space. By using open file shelving in a high-density storage system, you can more than double your storage capacity in your existing footprint.
In a high-density shelving system, new or existing shelving units or cabinets mount on mobile carriages that slide on floor tracks. The shelves compact together to eliminate all but a single movable access aisle. An ergonomic manual handle or push-button powered operation can easily access desired shelves. A key or electronic lock can be installed for security.
Medical Records Storage Shelves
Open file shelving provides simple and efficient storage for medical records. By eliminating drawers and making better use of vertical space, open shelving occupies up to 60% less floor space than traditional filing cabinets. Open shelving provides complete visibility of stored files, making it quick and easy to find the charts you need. The medical records storage shelving units also feature adjustable shelves that can accommodate record boxes, folders, and files. Visit our online store to see our healthcare storage products.
Medical Records Storage Cabinets
For more secure storage of medical records, try medical records storage cabinets. The cabinets feature space-efficient shelving with locking doors to ensure the security of stored healthcare documents.
One cabinet option includes flipper doors, which install over individual shelf openings and come with a master key to lock all doors. Flipper door cabinets are available with five, six, or seven-shelf levels.
Another efficient cabinet option features rolling doors over open shelving. The rolling doors slide up and down rather than swinging outward, requiring less aisle space. Rolling security doors are especially convenient as a single extra-wide door or mount over multiple shelving units, and the doors can be opened or closed by remote control.
Rotary file cabinets are another innovative alternative for medical records storage. These double-sided file cabinets rotate, providing full access to 50% of the stored records. They can also lock in the closed position for security. Rotary file cabinets are an excellent solution for saving space, as they provide up to 400% of the storage capacity of traditional filing cabinets in the same footprint.
High-Density Filing Storage Systems
High-density shelving systems are an excellent solution for storing medical records in less space. By using open file shelving in a high-density storage system, you can more than double your storage capacity in your existing footprint.
In a high-density shelving system, new or existing shelving units or cabinets mount on mobile carriages that slide on floor tracks. The shelves compact together to eliminate all but a single movable access aisle. An ergonomic manual handle or push-button powered operation can easily access desired shelves. A key or electronic lock can be installed for security.
Lateral Sliding File Shelving
Sliding file shelving is a cost-effective option for space-saving medical record storage. In a sliding shelving system, file or record box shelving units are arranged in two or three compact rows. The shelving units on the front rows slide laterally on floor tracks to provide access to the stationary back row of shelving. A lateral sliding file shelving system can offer more than double the storage capacity of conventional filing cabinets in the same footprint.
Electric Filing Cabinets
Electric filing cabinets are one of the most efficient medical records storage systems. The electric filing cabinet consists of an enclosed series of vertically arranged shelves that rotate automatically to bring the file you need to an ADA-compliant work counter. These space-efficient cabinets allow you to recover up to 80% of floor space compared to traditional file cabinets.
To access a needed chart, a staff member selects the record in the computer system, and the shelves rotate to bring the correct carrier to the ergonomic work counter. This design saves the time and effort of manually locating a file, increasing productivity and enabling faster patient service. In addition, the electric filing cabinets are equipped with locking doors for security.
Electronic Medical Records
While these storage solutions can optimize your paper medical records storage, many medical facilities have turned to electronic medical records (EMR) to eliminate the need for physical storage. For healthcare facilities looking to migrate to an EMR system, Southwest Solutions Group provides HIPAA-compliant document scanning services to digitize your backlog of physical medical records. Learn more about our secure and efficient medical records scanning services here.
Lateral Sliding File Shelving
Sliding file shelving is a cost-effective option for space-saving medical record storage. In a sliding shelving system, file or record box shelving units are arranged in two or three compact rows. The shelving units on the front rows slide laterally on floor tracks to provide access to the stationary back row of shelving. A lateral sliding file shelving system can offer more than double the storage capacity of conventional filing cabinets in the same footprint.
Electric Filing Cabinets
Electric filing cabinets are one of the most efficient medical records storage systems. The electric filing cabinet consists of an enclosed series of vertically arranged shelves that rotate automatically to bring the file you need to an ADA-compliant work counter. These space-efficient cabinets allow you to recover up to 80% of floor space compared to traditional file cabinets.
To access a needed chart, a staff member selects the record in the computer system, and the shelves rotate to bring the correct carrier to the ergonomic work counter. This design saves the time and effort of manually locating a file, increasing productivity and enabling faster patient service. In addition, the electric filing cabinets are equipped with locking doors for security.
Electronic Medical Records
While these storage solutions can optimize your paper medical records storage, many medical facilities have turned to electronic medical records (EMR) to eliminate the need for physical storage. For healthcare facilities looking to migrate to an EMR system, Southwest Solutions Group provides HIPAA-compliant document scanning services to digitize your backlog of physical medical records. Learn more about our secure and efficient medical records scanning services here.
Lateral Sliding File Shelving
Sliding file shelving is a cost-effective option for space-saving medical record storage. In a sliding shelving system, file or record box shelving units are arranged in two or three compact rows. The shelving units on the front rows slide laterally on floor tracks to provide access to the stationary back row of shelving. A lateral sliding file shelving system can offer more than double the storage capacity of conventional filing cabinets in the same footprint.
Electric Filing Cabinets
Electric filing cabinets are one of the most efficient medical records storage systems. The electric filing cabinet consists of an enclosed series of vertically arranged shelves that rotate automatically to bring the file you need to an ADA-compliant work counter. These space-efficient cabinets allow you to recover up to 80% of floor space compared to traditional file cabinets.
To access a needed chart, a staff member selects the record in the computer system, and the shelves rotate to bring the correct carrier to the ergonomic work counter. This design saves the time and effort of manually locating a file, increasing productivity and enabling faster patient service. In addition, the electric filing cabinets are equipped with locking doors for security.
Electronic Medical Records
While these storage solutions can optimize your paper medical records storage, many medical facilities have turned to electronic medical records (EMR) to eliminate the need for physical storage. For healthcare facilities looking to migrate to an EMR system, Southwest Solutions Group provides HIPAA-compliant document scanning services to digitize your backlog of physical medical records. Learn more about our secure and efficient medical records scanning services here.
Four-Post File Shelving Prices
Four-Post File Shelving PricesSee specifications and pricing for four-post file shelving, binder shelving, legal and letter shelving, sliding mobile shelves.
Binder Shelving
Legal Shelving
Letter Shelving
Slant File Shelving
Sliding Mobile Shelving
Contact Us for Medical Records Storage
Southwest Solutions Group® provides design and installation services for medical record storage systems on GSA, Vizient, and various other Group Purchasing Organization contracts. We will also provide a free consultation to determine your exact needs and specifications before the design begins. To learn more or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.
Resources
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Space saving medical records storage shelves-154889 -
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Ergonomic medical records storage cabinets-154879 -
Medical records storage shelves-154886
Healthcare Testimonials
“Southwest Solutions Group assisted us in the setup of equipment and services for our offsite medical record warehouse housing over one million charts. They have moved over 330,000 records from the main hospital to the medical record warehouse in a weekend time period, and converted thousands of charts for us. They have provided us a new chart tracking system, labeling system, and file conversion services over a multi-month process. Their IT group was able to modify our existing records management software to “talk” to our main software program so we could print color coded labels for our medical record charts. In addition, they have provided many other services to Parkland hospital including file shelving, hospital storage equipment needs, and software support. Southwest Solutions Group does exceptional work.”
“Our experience with Southwest Solutions Group could not have been better. Matt (sales rep) was very knowledgeable and attentive to our needs. Our shelving project required many changes and revisions and Matt never flinched when thrown a challenge. Many thanks to the installation crew for putting in a twelve hour day to complete our project on time. We give a 100% satisfaction rating to Matt and the Southwest Solutions Group team.”
“Thank you for your donation! I wanted to let you know that we ordered a donor sign for our storage room. The sign will be displayed outside the storage room located near the main kitchen/dining room. This should give you some good exposure!”
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