Mailroom Furniture

Benefits of Custom Mailroom Furniture Systems

• Optimized use of space
• Improved organization
• Efficient workflow
• Increased productivity
• Flexibility
• Ergonomics
• Reduced operating costs

Mailroom Furniture Systems Design Considerations

Depending on the organization’s needs, mailroom systems can vary in size and complexity. Some small businesses may only require a basic mail sorting station, while larger organizations may need more complex systems to manage a high volume of incoming and outgoing mail.

Designing a mailroom requires careful planning and consideration of various factors to ensure that it is functional, efficient, and meets the specific needs of your business. Here are some key factors to keep in mind when designing a mailroom.

Workflow

A well-designed workflow can help ensure that mail and packages are handled efficiently and accurately. The mailroom workflow typically involves four steps: receiving, sorting, processing, and delivery. Consider what processes, equipment, furniture, and layout are necessary to facilitate an effective workflow in your mailroom.

Space and Layout

The size and layout of your mailroom space will be a critical factor in determining the type and amount of furniture needed. Consider factors such as the number of staff, the volume of mail, and the types of packages that will be handled.

Mail Sorting

The mail sorting process is a crucial part of any mailroom. A well-designed mailroom sorter can help ensure incoming and outgoing mail is organized and distributed quickly and accurately. Consider the different types of mail that will be handled and choose a sorting system that is flexible enough to accommodate all types.

Storage

Mailroom storage is essential to keep mail and packages secure and organized. Cabinets, shelves, and other storage solutions should accommodate mail and packages of various sizes. Ensure you have sufficient storage space that is easy to access and keep organized.

Security

Don’t forget to consider the security of the mailroom when selecting furniture. Choose furniture that allows for secure storage of sensitive materials and restricts access to authorized personnel only.

Employee Comfort

Don’t forget to consider the needs of your employees when selecting mailroom furniture. Make sure the furniture is comfortable and ergonomic and accommodates standing or sitting tasks. Other design factors include the placement of windows, lighting fixtures, and HVAC systems to ensure the mailroom is well-lit and well-ventilated.

Components of Mailroom Furniture Systems

The main components of mailroom furniture systems include mail sorters, mail tables, and mail carts. These elements work together to create a streamlined process for sorting and distributing incoming and outgoing mail. The best mailroom systems are modular, allowing them to be easily reconfigured or expanded. View common types

Mail Sorters

Mail sorters are the backbone of mailroom furniture systems. These are typically metal or laminate and come in various dimensions and configurations. Mail sorters are designed with slots for sorting and organizing mail.

Our mail sorters feature slide-out adjustable shelves to accommodate different types of mail. The shelves come equipped with easy-to-use label holders for organization and efficiency. Standalone and tabletop sorters are available.

Mail Tables

Mailroom tables are typically used for sorting and organizing mail and packages. They come in various sizes and configurations to fit different needs and can be equipped with shelves and storage compartments.

Mailroom Cabinets

The mailroom cabinets store mail and packages before the sorting and distribution process. These cabinets may be lockable to ensure that mail is kept secure. You can choose from a variety of cabinets and casework kits with features including hinged or sliding doors, shelves, mail drop slots, key locks, and integrated tabletop sorters.

Mail Carts

Mail carts are another common element of mailroom furniture systems. These carts make it easy to move large volumes of mail or packages between different areas of your facility.

Pass-Through Mail Slots

Pass-through wall mail slots are mailroom solutions designed to save space while streamlining the sorting and distribution of mail. These sorters are typically installed in walls or partitions, allowing mail to be passed through the wall from one room to another—for example, from the mailroom to its intended destination. The mail slots are typically designed to accommodate standard envelopes and documents but may include larger compartments for packages or bulk mail.

Hanging Folder Mail Sorters

Hanging folder mail sorters are mailroom storage solutions with innovative designs. These mail sorters feature racks of hanging file folders that can store and organize mail more efficiently than horizontal slots since the folders can compress to eliminate wasted air space. Hanging folder mail sorters are ideal for low-activity materials or infrequently delivered mail.

High-Density Mailroom Storage Systems

High-density mailroom storage systems maximize the storage capacity of a mailroom while also improving the organization and accessibility of mail and packages. These systems benefit larger organizations with high incoming and outgoing mail volumes.

Lektriever mailroom storage machines are automated high-density storage systems that use a vertical carousel design to save space, maximize storage capacity, and provide quick and easy access to stored mail. They can also accommodate hanging folder mail storage.

Mailroom Package Lockers

Mailroom package lockers are a popular solution for managing the growing volume of packages delivered to offices, universities, apartment buildings, and other locations. These automated lockers provide a secure and easy way for recipients to pick up their packages at a convenient time. Visit our online store to see our office storage products.

Mailroom Sorting Furniture Prices

See specifications and pricing for bulk sorting shelving, stand-alone and tabletop sorters, mail tables, mailroom casework and kits.

See All Mailroom Furniture

Mail Tables

Mailroom Casework

Stand Alone Sorters

Table Top Sorters

Mailroom Sorter Accessories

Contact Us for Mailroom Storage Solutions

Southwest Solutions Group® provides design and installation services for custom mailroom furniture and organization systems. We will also provide a free consultation to determine your needs and specifications before the design begins. To learn more or to speak with a specialist, call us at 1-800-803-1083 or send us a message today.

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