Secure electronic records database provides many benefits
With initiatives such as the Health Information Technology for Economic and Clinical health (HITECH) Act serving as the driving force behind the adoption and implementation of electronic health record systems, many healthcare facilities have taken it upon themselves to comply with federal law by working from a completely secure electronic records database. In fact, three out of four non-federal acute hospitals were shown to at least be operating with the assistance of a basic EHR system over a period of six years, lasting from 2008 to 2014. With an automated information management system you get compliance, control, security and improved search capabilities all rolled into one. And, as one healthcare facility found out, the benefits of using a secure electronic records database go far beyond those four areas.
Thanks to the implementation of an automated information management system, the healthcare facility was able to shrink its multiple manually-accessed filing systems into one platform. It lead to added convenience and efficiency when managing and tracking records for 17 locations across three counties. The use of the secure electronic records database also provided the institution with these key benefits:
- Automated color coding saved considerable work output when creating charts
- Chart appearance was standardized
- Charts for scheduled patients were found, retrieved and made ready for use while in advance of appointments, while information for walk-ins was pulled just as fast for improved patient service
- Its web interface allowed for faster access to chart location at every station
- Security features helped safeguard PHI
- The need to physically search for charts was eliminated, thanks to its on-line chart location capabilities
Automated information management system simplifies accessibility
The use of an automated information management system also simplified matters when it came to accessing patient records This is because it was equipped with configurable field sets, which could be adapted to meet searching, identification and retrieval needs of the clinic. With their help, the task of sorting through almost 600 charts on a weekly basis, as well as handling closed charts became manageable. The use of a secure electronic records database not only effectively narrowed the scope of searchable records for active patients and allowed for patient data to be more easily navigated through, but gave staff increased accessibility to the Information they needed to facilitate proper patient care with improved efficiency.
Automated information management system yields positive ROI
Because an automated information management system allows for you to regulate, track and manage data better than any manual-filing system ever could, the information stored in the secure electronic records database works better for you. It will not only result in a boost in productivity, but produce a sizable return on your investment. Many have reported seeing a positive ROI in as little as three months after installation. This time frame is far less than the one to two years it takes with conventional tracking systems. In addition to a good ROI, the healthcare facility is expected to see significant savings in the future, particularly when it comes to labor costs. A secure electronic records system with RFID file tracking software is also another platform available for use. (Read more)
Contact us for an automated information management system
Southwest Solutions Group® provides design expertise and consultations for an automated information management system free of charge. Consultations are available to determine you and your business’s exact needs before the design process begins. To learn more or to speak with a storage specialist, call us at 1-800-803-1083 or send us a message today.
